Notes for Sunday AFS event

NOTE: Group knows they have to be out by 4pm due to library closing and staff leaving!

Approved by Gemma

Event Basics 1.

Event Name: Taste the World: International Foods Night with Cedarburg AFS 2.

Hosting Group/Organization Name: Cedarburg AFS 3.

Estimated Number of Attendees, if known: 20 4.

Is the group a non-profit organization? ☐ Yes x ☐ No 5. I

s the applicant a resident of the City of Cedarburg? ☐ Yes x ☐ No

Date & Time 6. Preferred Date(s) and Time(s) for the Event: (Include start and end time, plus any time needed for setup/take-down) Sunday March 22, 2026 from 2:00pm to 4:00pm

Event Description 7. Brief Description of the Event: (Include purpose, target audience, and general activities planned) The purpose is to gather our community of current and potential exchange students and current and potential host families for intercultural exchange. Exchange students will give presentations and people bring desserts as a pot luck. If possible, we would like to project the presentations on a screen from the presenter’s laptop. Join us for an afternoon of culinary delights and cultural exploration! Community members, students, and families are invited to Cedarburg AFS International Foods Night. Bring your favorite global sweet treat or just come to savor delicious treats and discover the rich cultures of Italy, Spain, and Indonesia, presented by our local AFS students. Don't miss this opportunity to taste the world and learn something new!

Contact Information 8.

Main Contact for the Event: • Name: Heidi Hoffman • Email: hoffmanheidibadger@gmail.com • Cell Phone (for day-of contact): 414-405-1091

Room Set-up 9. Preferred Room Layout: (Please select one or describe your setup needs) ☐ Lecture Style (rows of chairs) ☐ Panel Discussion (table with chairs at front + audience) ☐ x Small Group Tables ☐ Open/No seating ☐ Other (please describe):

10. Will your group handle the room set-up? ☐ x Yes ☐ No, we will need staff assistance

Technology Needs – Please note that the library is not able to provide on-demand technical assistance during your event. A staff member may be available to help, but this cannot be guaranteed. If you anticipate needing technical support, we strongly recommend scheduling a run-through at least 42 hours before your event. To arrange a walkthrough or to discuss any technical questions, please contact Anthony Sigismondi at asigismondi@cedarburglibrary.org.

11. What technical equipment will you need? (Check all that apply) ☐ x Projector & drop-down screen ☐ x Podium ☐ Microphone ☐ Library laptop ☐ x We will bring our own laptop ☐ x Wi-Fi access ☐ Extension cords or power strips ☐ Other (please specify):

12. Will you need staff assistance with technology on the day of the event? ☐ Yes ☐ x No Refreshments

13. Will your group provide refreshments? ☐ x Yes ☐ No If yes, please describe (type of food/drinks, setup needs, etc.): A variety of cookies, bars, small desserts. Bottled water. Additional Information

14. Is there any other information or special considerations we should know about your event? No